Permissions for Collaborators
Learn how to invite others to contribute to your Keepsake projects and manage permissions for a truly collaborative storytelling experience
Keepsake projects come alive when family and friends contribute their unique perspectives and memories. Collaboration makes your story richer and more complete.
Project Permissions
Choose the right access level for each person helping with your Keepsake project. Permissions can be set when inviting someone or changed anytime.
👤 Story Owner
What they can do:
- Full control over the project
- Add, edit, and delete all content
- Manage all collaborators and their permissions
- Transfer ownership to someone else
- Delete the entire project
- Access to billing and subscription settings
Best for: The person driving the project
There can only be one story owner per project.
Setting Permissions
When inviting someone, select their permission level from the dropdown menu in the invitation form. To invite someone as a collaborator or to manage existing collaborators, please read our Adding Collaborators help article:
Adding Collaborators
How to add free collaborators to your Keepsake project
Tips for Collaborator Permissions
Start with Editor
Choose Editor for most active family members who will contribute content
User Viewer for Readers
Select Viewer for those just wanting to read and follow progress
Reserve Admin Carefully
Only choose Admin for trusted co-managers who need to handle other collaborators
Collaboration Best Practices
Start Conservatively
You can always increase permissions later.
Communicate Expectations
Let people know what you'd like them to contribute and how they can help.
Review Regularly
Check permissions as your project evolves and needs change.
Use Admin Sparingly
Only for those truly helping manage the project and other collaborators.
Common Collaboration Scenarios
- Relative contributing stories: Editor (so they can write freely)
- Tech-savvy sibling helping coordinate: Admin (to help manage others)
- Extended family wanting updates: Viewer (to follow progress)
- Professional writer helping: Editor (to write and edit content)
Collaboration Features
Keepsake has various collaboration features to help you get the most out of working with others
Real-Time Editing
See who's currently online and watch stories come together in real-time with live editing and presence indicators
Comments
Add feedback and discuss specific entries with built-in commenting, reactions, and tagging
Group Chat
Connect with all project collaborators in real-time chat to coordinate contributions and share memories
Privacy & Security
Security Features
- Secure storage keeps your memories safe
- Access controls ensure only authorised users can view content
- Invitation expiry ensures old invitations can't be misused
All Keepsake projects are private by default. Only invited collaborators can access your content.
Frequently Asked Questions
No, only Admins and the Story Owner can change permissions for other users.
Their content stays in the project; they just can't access it anymore. All their previous contributions remain intact.
Yes! You can have unlimited Admins to help manage the project and coordinate with other collaborators.
Yes, the Story Owner can transfer ownership to any Admin or Editor. This is useful if the main coordinator changes.
Keepsake automatically handles conflicts and merges changes when possible.
If you need more assistance with this topic please contact support at support@keepsakeproject.co.
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